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Friday 23 September 2011

DIBRUGARH UNIVERSITY REGULATIONS FOR THE RESEARCH COUNCILS AND FOR THE DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.),


DIBRUGARH UNIVERSITY REGULATIONS FOR THE RESEARCH 
COUNCILS AND FOR THE DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.), 
2009 
(w.e.f. January, 2010)
(As recommended by the meeting of the Joint Research Council held on 22.10.2009 and 
approved by the 93
rd
 meeting of the Academic Council held on 08.12.2009. Modifications 
as notified vide Memo No. DU/DR-A/6-1/09/1203 dated 31.12.2009 are  incorporated) 
A. REGULATIONS FOR THE RESEARCH COUNCILS 
  
1. (i) For the different branches of studies there shall be the following 
Research Councils : 
(a)  Arts 
(b) Science 
(c) Medical Sciences. 
(ii) The Research Council for Arts shall consist of the following: 
(a)  Humanities 
(b) Social Sciences 
(c)  Law 
(d) Commerce, Management and Development Studies. 
(iii) The Research Council for Science shall consist of the following: 
(a)  Science 
(b) Technology  
(c)  Engineering. 
(d) Pharmaceutical Sciences 
(iv) The Research Council for Medical Sciences shall  consist of the 
subjects approved by the University for Post-Graduate Teaching 
and Research in Medical Sciences including Homoeopathy and 
Ayurvedic Sciences. 
Formation of 
the Council: 
2. (A) The  Research Council in Arts shall consist of the following 
persons: 
(i) The Vice-Chancellor -Chairperson 
(ii) The Rector  - Member 
(iii) The Registrar  - Member 
(iv) All Professors and Heads of the University Teaching 
Departments in Humanities. Social Sciences and 
Commerce who are eligible to be Supervisors  - Members 
(v) The Academic Registrar/Dy. Registrar (Academic)  - Secretary 
(B) The Research Council in Science  shall consist of the following 
persons: 
(i) The Vice-Chancellor - Chairperson 
(ii) The Rector  - Member 
(iii) The Registrar - Member 2
(iv) All Professors and Heads of the University 
Teaching Departments in Science, Engineering & 
Technology, Pharmaceutical Science, and the 
Heads of P.G. Departments of Jorhat Engineering 
College and the Principal, Jorhat Engineering 
College or his nominee, who are eligible to be 
Supervisors 
- Members 
(v) The Academic Registrar / Deputy Registrar 
(Academic) 
- Secretary 
(C) The  Research Council in Medical Sciences shall consist of the 
following persons: 
(i) The Vice-Chancellor - Chairperson 
(ii) The Rector  - Member 
(iii) The Registrar - Member 
(iv) The Principals of Medical, Ayurvedic and 
Homeopathic College(s), under Dibrugarh 
University or their nominee who are eligible to be a
Supervisor 
- Members 
(v) All Heads of Post-graduate Departments of Assam 
Medical College or their nominees and the Head of 
the Department of Pharmaceutical Sciences having 
eligibility to be Supervisors  - Members 
(vi) The Academic Registrar/ Deputy Registrar 
(Academic)  - Secretary 
Provided further that the Chairperson may nominate a person(s) as and 
when necessary to the Research Councils as stated in (A), (B), and (C) 
above from amongst recognized supervisors drawn from Centres/ 
Institutions recognized as Research Centres by the Dibrugarh 
University.
Functions of 
the Research 
Councils  
3. (i) The Research Councils, hereinafter called the ‘Council’, shall look 
after, review and plan the Ph.D. programmes in the University on 
the recommendations of the respective  Departmental Research 
Committees (DRCs). 
(ii) (a) The Council shall consider and approve recommendations of 
the respective Departmental Research Committees with regard 
to applications of the candidates as indicated in the Ph.D. 
Regulations. 
(b) Shall take decision regarding the admission of the candidates 
to the Ph.D. programme. 
(c)  Shall scrutinize and approve the Ph.D Research proposals  as 
recommended by the DRCs for registration. 
(d) Shall scrutinize and approve the topics for M.Phil Dissertation. 
(e)  Shall recognize/approve Ph.D. Supervisors on the basis of 
recommendations of respective Departmental Research 
Committees to that effect as provided in the Ph.D. 
Regulations. 
(f)  Shall receive and forward the Panel of Examiners for the Ph.D. 
Thesis, to the Chairperson of the Research Council for 
approval. 3
(g) Shall go through the Reports of the Examiners of the Ph.D. 
Theses and recommend holding of Viva-Voce for the Ph.D.
candidate concerned. 
(h) Shall receive annual Academic Report(s) from the Principal 
Investigator(s) of the ongoing Research Project(s) in  various 
departments irrespective of the sources of funding. 
Joint 
Research 
Council 
4.  The Joint Research Council (JRC) shall consist of the members of 
the Research Council in Arts, Science and Medical Sciences. The 
Academic Registrar/the Deputy Registrar (Academic) shall  be the 
Secretary. 
Functions of 
the Joint 
Research 
Council 
5.  The Joint Research Council – 
(a)  Shall review the policy matters/Regulation pertaining to research 
leading to Ph.D. and M. Phil degrees. 
(b) Shall consider applications recommended by the respective
Departmental Research Committee for the award of Junior Research 
Fellowship (JRF) and M. Phil scholarships. 
6.  (a) Constitution of the Departmental Research Committee : There  shall be a  
Departmental Research Committee (DRC) constituted as below in each 
Department/ Centre for Studies: 
              Head of the Department     - Chairman 
              All eligible Ph.D. Supervisors of the Department    - Members
Note:   With the change of Headship, the Chairperson will also change and there will be 
an official notification to that effect. 
Provided that the prospective Supervisor of the candidate shall be invited to the 
DRC as a Special Invitee if he/she is not a member of the DRC concerned. 
Provided further that if the Head of the Department is not a recognised 
Supervisor, the Vice-Chancellor will nominate a Chairperson and the Chairperson 
so nominated will function for a tenure of three years or till the Head of the 
Department acquires eligibility to be a Supervisor whichever is earlier. Provided 
that in the case of Departments where the Head of the Department being a single 
eligible recognised Supervisor, at least two members for the DRC of such 
Departments shall be nominated by the Vice-Chancellor from the allied 
Departments in consultation with the Chairperson, DRC.
Provided further that the Vice-Chancellor shall constitute appropriate DRCs for 
the subjects in which there is no Post Graduate teaching Department in the 
University. 
Functions of 
the DRC 
6. (b)(i) The Chairperson, DRC shall place all matters relating to 
research before the Committee (DRC) before sending the same 
to the Research Council concerned. 
(ii) The Chairperson shall also take action on the procedure for 
admission as stated under clause 10. 
7. An institution may be recognized as a Research Centre of Dibrugarh University if it is 
recognized as such by the Executive Council and Academic Council of Dibrugarh 
University. Any institution desiring such recognition shall have to apply to the 
university with the prescribed application fee. The Research Council concerned shall 
cause an inspection of the institution with specific terms of reference, after which the 
report of the inspection team shall be put up for consideration before the Research 
Council and thereafter at the Academic Council and Executive Council. 
A recognized Centre/Institute will have to submit an Annual Report and the Research 4
Council shall have the right to withdraw recognition for non-fulfillment of the 
requirements. 
B. REGULATIONS FOR THE DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)
Admission 
requirements 
8. (i) A candidate (other than candidates from Medical and Engineering 
streams) seeking admission to the course for the degree of Doctor 
of Philosophy (Ph.D.) shall have to obtain at least  50% marks in 
Master’s Degree OR equivalent grade point. 
          All applicants seeking admission to the doctoral programme of the 
University [except foreign students applying for admission  as 
provided for under clause 9] must clear the Dibrugarh University 
Research Admission Test (DURAT) (See Annexure I). Candidates 
with M. Phil degree (regular mode) and those who have cleared 
NET/SET/GATE tests or equivalents thereof as recognised by the 
University at the time of application shall also be eligible to apply 
for admission. Such candidates shall be exempted from appearing in 
the DURAT.  
The DURAT examinations are to be conducted annually by  the 
University. The mode of conducting the DURAT shall be decided 
by the JRC.  
(ii) A candidate may also be enrolled if he/she has any other degree 
recognised as equivalent to the Master’s Degree in the subject in 
which the candidate wishes to pursue a course of research, 
provided the candidate fulfills the conditions at (i) above. 
(iii)  Under special circumstances, a candidate may be allowed by the 
Research Council to undertake research in a subject other than 
one in which he/she has obtained Master’s Degree. Before 
permitting the candidate to do so, the Council shall satisfy itself 
that the branches are inter-related and/or the candidate is 
competent to undertake research in the particular subject  as 
evidenced by published/practical works. 
(iv)  A candidate must have a Master’s Degree in Engineering/ 
Technology with a minimum of 55% marks.  
(v)  A candidate with a B.E./B.Tech Degree with a valid JRF-GATE 
score may also be considered for admission to the Ph.D. 
programme. 
(vi)  A candidate must have a Post-graduate degree in any branch  of 
Medical Science with a minimum of 55% marks. 
9. Foreign students applying for admission into the programme shall be 
governed by the regulations provided here. These candidates may be 
enrolled under the sponsored [that is, nominated by the Govt. of 
India or a foreign Govt. or institution of international standing] or 
self-financing categories. It is further required that: 
a) All foreign candidates excepting sponsored candidates may be
allowed to take provisional admission in the Ph.D. programme, but 
he/she must clear DURAT within one year from the date of 
admission; 
b) the applicant possesses a valid passport at the time of applying for 
admission; 
c) the applicant fulfils the minimum eligibility requirements as provided 
for in clause 8 (i to vi) above [in case marks are not awarded the 5
student must have at least B+ in arts and humanities and  A in the 
sciences. It will be the responsibility of the applicant to provide a 
certified grade conversion formula along with the application from an 
officer not below the rank of Registrar of a recognized university]; 
d) the applicant possesses valid research/student visa and other relevant 
documents including a Medical certificate from appropriate authority 
for the prescribed duration of the concerned course at the time of 
admission; 
e) the antecedents of the candidate be verified by the forwarding 
authority/ministry/institution and, if found to be in order, a certificate 
be issued to the effect thereof; 
f) the candidate should have adequate knowledge of English or the
language subject in case the course is to be pursued in a language 
subject [it would be the responsibility of the DRC to satisfy itself on 
the candidate’s knowledge of English or the language as required]; 
g) the degrees and certificates of the candidate’s country or institution 
or university have been approved by the Association of  Indian 
Universities (AIU)/Association of Commonwealth Universities 
(ACU) as equivalent to the corresponding Indian degrees; 
h) All foreign students admitted into the programme shall be  full-time 
students. In the event of a student’s inability to be a full-time scholar 
for the whole period of research leading to submission, he/she must 
complete a minimum residential requirement of two years  before 
seeking exemption of the residential clause, failing which the 
registration would be automatically cancelled.  
Admission 
Procedure 
10. (i) The eligible candidates shall apply for admission to  the 
Chairperson, Departmental Research Committee at the 
Department / Centre in which he/she desires to pursue research. 
The University shall advertise to that effect through  newspaper/ 
University website at least one (1) month ahead from the date of 
admission. 
(ii) The application for admission shall be made in the prescribed 
form obtainable from the Office of the Deputy Registrar 
(Academic) on payment of prescribed fees.  
(iii) The Chairperson, DRC shall place the applications at the meeting 
of the Departmental Research Committee for scrutiny and 
selection of candidates. The Departmental Research Committee 
thereupon shall conduct an interview/viva-voce examination of 
the applicants and finalize the list of candidates for admission. 
(iv) The eligible Applicants shall have to take admission in the 
department for a one-semester pre-registration course work as 
notified by the University. 
(v) For the scholars, who have done M. Phil course in regular mode 
and in the concerned subject are exempted from the course work.  
(vi) The Departmental Research Committee concerned shall allocate 
supervisors to each scholar based on the area of interest of the 
supervisor as well as the scholar at the time of admission. 6
Course Work 11. (i) After having admitted, a scholar shall have to undertake a sixmonth course work on research methodology in the department/ 
centre, which may include quantitative methods, computer 
applications, review of literature, etc.  
(ii) The structure of the course work shall be as per the provisions in 
Annexure II. 
(iii) Provided, in exceptional cases, as approved by the  Research 
Council, course may be carried out in the institutes/orgsnisations 
recognized by the University as research centres either within or 
outside the University campus for which due credit shall be given 
to them.  
Provided further that the end-semester examination shall be 
conducted only in the University. 
Registration  12. (i) After successful completion of the course work, a student shall 
submit a synopsis of the proposed research work in triplicate to 
the Departmental Research Committee concerned through his/her 
supervisor within three months from the date of declaration of the 
results. 
(ii) For each research proposal at least one expert from outside the 
University who is not a recognized supervisor of Dibrugarh 
University, shall be consulted regarding suitability of the topic of 
research. Such feasibility report should clearly indicate (a) the 
status of the topic vis-à-vis the current state of research on the 
area and (b) whether the topic is suitable for Ph.D. Research.   
(iii) The Chairperson, DRC shall forward the applications along with 
the feasibility report and recommendations of the Committee to 
the Secretary of the Research Council concerned – 
(a)  for approval of the Research Topic, 
(b)  for approval of the name of the Supervisor and 
(c)  for registration of the name of the candidate and fixation of 
the date of effect of registration. 
(iv) The candidates from other Universities/ Institutes must submit 
Dibrugarh University Registration Certificate to the Deputy 
Registrar (Academic) within one year from the date of admission. 
Eligibility to 
be a 
Supervisor 
13. The following persons shall be eligible to be Supervisors for Ph.D. 
programmes relating to respective areas of specialization: 
(i)  A teacher of any of the University Departments/Centres or officer 
with a minimum of 1 (one) year teaching experience in the 
University/ degree colleges, having at least three research papers 
published in the referred journals of which one must be published 
after obtaining the Ph.D. Degree, and shall have to be authored 
by the teacher himself/herself independently, However, in case of 
not fulfilling the conditions above, proportionate weightage shall 
be given to the teachers for joint publication. 
(ii) A teacher of affiliated Colleges of the University with adequate 
research infrastructure (to be ascertained by the Research Council 
concerned) and a minimum of 1 (one) year teaching experience in 
the University/ college, having at least three research papers 
published in the referred journals of which one must be published 
after obtaining the Ph.D. Degree, and shall have to be authored 
by the teacher himself/herself independently, However, in case of 7
not fulfilling the conditions above, proportionate weightage shall 
be given to the teachers for joint publication. 
(iii) A scholar having Ph.D. as evidenced by extensive research work 
at recognised State/ Regional/ National level Institutes/ 
Laboratories  or institutions recognized by the University as 
Research Centres (under clause 7)  for a period of not less than 
five years of which at least three years must be after obtaining 
Ph.D. Provided that a scholar from an Institute or University 
which has its own Ph.D. programme shall not be 
allowed/recognized as a supervisor,  
(iv) Any recognition as provided here would entail that the person 
shall apply for recognition to the Research Council through the 
DRC in the concerned subject along with relevant documents. 
The Research Council shall have the right to accept or reject the 
applications of individuals as research supervisors. 
(v) Provided further that such recognition be covered under two
categories [i.e., supervisors from recognised institutions and 
unattached independent research supervisors] and shall be further 
governed by the following requirements: 
a) that the person seeking recognition as a supervisor has worked 
in the Centre for at least three years on the date of application; 
b) that the recognition is in the interest of the University and is 
expected to enhance and protect the required standards of 
research of the University through collaboration and joint 
research ventures. 
c) that the recognition of such persons would necessarily mean 
that they are treated as internal examiners of the University. 
d) that no Supervisor shall be permitted to register Ph.D. scholars 
beyond the age of 70.  
e) that in case the applicant is not covered by the clauses [11 (i) 
to (iv)] above, the applicant shall apply to the Chairperson of 
the concerned Research Council. The concerned RC may then 
refer the matter to the relevant DRC or DRCs in case of 
interdisciplinary subjects before deciding on the matter.
f) A recognized Ph.D. Supervisor in the rank of a professor, a 
Reader and a Lecturer or a Supervisor from a recognized 
institute/ Centre/ College of equivalent rank shall not  be 
expected to supervise more than 8,6 and 4 research scholars
respectively at a time.  
g) No recognised Supervisor shall be allowed to supervise the
Ph.D. programme of any near relative. 
h) Joint supervision will be allowed  only in exceptional cases 
after detailed scrutiny by the DRC and under the following 
conditions: 
(a) The research work is interdisciplinary or involves 
different specialisations within the same discipline. 
(b) Sub-topics in which supervision is to be provided by 
each of the guides are clearly stated at the time of 
submission of the proposal. 
Change of 
Supervisor 
14. (i) In case the Supervisor  of a candidate leaves the University/ 
Centre/ College/ recognized institutes before the completion of 8
research of the scholar, the Research Council may allow the 
Supervisor concerned to continue with the Supervision of  the 
research work. 
The change of supervisor shall be permitted only in exceptional 
cases like death, state of being incapacitated due to illness, mental 
disabilities, removal from the job and the like by the Research 
Council. In such cases the contribution of the former/original 
superior shall be recognized/acknowledged. 
Periodical 
Report 
15. (i) After the expiry of a period of six months of the registration, the 
Candidate shall submit a report through the Supervisor to the 
Chairperson, Departmental Research Committee (DRC) in
duplicate (as per format in Annexure III). The DRC will review 
the Progress Report and the Chairperson, DRC will forward the 
opinion along with recommendations of the DRC to the Research 
Council for consideration. 
(ii) The submission of six-monthly report after the expiry  of every 
six-months shall be a regular procedure for all research scholars; 
every candidate shall have to submit the same positively at the 
end of every six months. Provided that a candidate may be 
permitted to submit two six-monthly reports together only once 
during the entire tenure of his/her research on payment of a fine 
to be fixed by the university. Non-submission of progress report 
beyond a period of one year may lead to cancellation of his/her 
registration. 
(iii) The Progress Reports will be reviewed by the Research Council 
taking note of the opinion of the DRCs from time to time. If at 
any stage, it is found that a candidate is not making satisfactory 
progress, his/her registration may be cancelled. 
Language  16. In all subjects, the thesis shall be written in English. 
However, in the language subjects, however, the thesis  may be 
written in English or in the language concerned, if approved by the 
Research Council.                                     
Modification 
of Title 
17. A candidate may be allowed by the Research Council on the 
recommendation of DRC to modify the title, provided it does not 
alter the basic thrust or contention of the research work. 
Change of 
Topic 
18. A candidate may be allowed by the Research Council to change the 
topic. In such case, fresh feasibility report on the revised topic shall 
be necessary and the matter shall be processed through the DRC as 
stated under clause 2 above. 
Re-registration 19. (i) A candidate may be allowed by the Research Council on the 
recommendation of the DRC, to register afresh on expiry of five 
years from the date of registration. 
(ii) Re-registration shall also be necessary in case of change of topic 
as stated under Clause 18 above. 
(iii) In all cases of re-registration, the candidate will have to pay the 
usual registration fee. 
Validity of 
Registration 
20. A candidate registered for Ph.D. degree may submit the thesis after 
completion of two years of research work from the date of 
registration. But he/she shall be required to submit the thesis within 
five years from the date of registration. 
      Provided that if a candidate fails to submit the thesis within five years 
from the date of registration, he/she may apply for re-registration. In 9
such cases  the thesis shall be submitted not later than two years 
from the date of re-registration failing which his/her registration 
shall stand cancelled. 
Prerequisites for 
submission of 
Thesis 
21. (i) Every registered  candidate shall present at least two papers 
during the tenure of his/her research on his/her research work at 
Seminars organized by the Department/Centre  /research centres 
recognized by the University, where the scholar is working.  
  
(ii) Every scholar shall have to publish at least one (1) research 
paper on his/her research work in a referred journal before 
submission of the thesis and produce evidence to that effect in the 
form of re-print or acceptance letter.  
(iii) Prior to submission of  the abstracts of the thesis, the scholar 
shall a make seminar presentation in the department/centre based 
on the findings of his/her research work and that shall be open to 
all faculty members and students for getting feedbacks and 
comments, which may be suitably incorporated into the  thesis 
under the advice of the supervisor. 
Submission 
of Abstracts 
of Thesis 
22. (i) Prior to the submission of the thesis, the candidate shall write to 
the Research Council/DRC along with Abstracts in quadruplicate 
through the Supervisor and the Chairperson, DRC. The 
Chairperson, DRC shall place the application before the DRC 
along with the filled-in format as stated in Annexure IV. If the 
DRC is satisfied that the candidate has fulfilled all the 
requirements in Clause 21 above, the Chairperson, DRC shall 
forward the quadruplicate copies of Abstracts of the thesis to the 
Research Council.                                  
(ii) At the stage of submission of quadruplicate copies of abstracts, 
the Chairperson, DRC in consultation with the Supervisor of the 
thesis shall prepare a Panel of  not less than Seven (7) Experts 
with full address, designation and broad area of specialisation, 
besides the Supervisor(s) and shall submit the same to the ViceChancellor. The panel shall consist of at least three (3) experts 
from outside the state/ country. The Panel  must contain the 
initials of the Supervisor and the Chairperson, DRC. If the 
Chairperson, RC is satisfied that the Panel is in order in all 
respects, he/she shall take it up with the Controller of 
Examinations. The list of external examiners should not contain 
the names of recognized Ph.D. Supervisors of the University or 
of any person from the institution where the Supervisor or Cosupervisor is working. 
Appointment 
of Examiners 
23. (i) The Vice-Chancellor shall appoint two examiners out of this panel 
of experts at least one from outside the state/ country, besides the 
Supervisor(s) of the thesis. 
(ii) The Controller of Examinations shall send the Abstracts to the 
examiners as approved by the Vice-Chancellor as a first step 
towards the examination of the thesis. 
Submission  24. (i) The scholar shall submit four printed or type-written copies  (five 10
of Thesis  copies in case the work is done under joint supervision) of Ph.D. 
thesis within four (4) months from the date of submission of the 
abstracts in the prescribed format as per/ in Annexure V  and 
Annexure VI respectively along with requisite amount of fees.  
(ii) On verification of records, the Deputy Registrar (Academic) 
shall issue necessary instruction to the candidate to submit the 
thesis to the Controller of Examinations after paying the 
prescribed fee for submission of thesis. The Controller will send 
the thesis to the Examiners approved by the Vice-Chancellor 
along with a recommendation proforma. 
Examination  25. (i) The thesis shall be examined in two parts: 
(a) Written comments by the Examiners on the thesis submitted; 
While giving detailed comments on the thesis, the Examiner shall 
recommend that in his/her opinion – 
either,  the thesis be accepted, 
(This opinion will be given on the basis of the thesis Examiner’s 
detailed report and it must not contradict the detailed report.) 
or        the thesis be revised and resubmitted. 
(In 
this case, the examiner shall indicate the lines along which the 
thesis should be revised. For such revision, the candidate shall be 
provided with the report of the examiner/examiners who  have 
recommended revision of the thesis.) 
or        the thesis be rejected. 
[In this case, reasons for rejection will be given by the Examiner(s).] 
The Examiners shall also state whether the thesis is worthy of 
publication or not. If not, the reasons will be clearly  stated by the 
Examiner(s). 
The recommendation, however, is necessary only for publication of 
the thesis. In case the thesis is not recommended for publication, this 
will not have any bearing on the award of the degree. 
(iii) In case one Examiner suggest resubmission while the other 
examiners accept the thesis, the Research Council may ask the 
candidate to resubmit the thesis along with a prescribed fee after six 
months in the light of the suggestions made by the Examiner 
concerned. The revised thesis will be referred to the examiner who 
had suggested revision. 
(iv) 
If one of the examiners recommends rejection, then the thesis shall 
be referred to a Third External Examiner from the Panel. In the case 
the candidate will have to pay a prescribed fee. If this examiner also 
recommends rejection
, the thesis shall be rejected. 
(v) The examiners shall also specify if viva-voce test would be 
required. 
(b) Viva-Voce Test, if recommended 
(i) The Board of Examiners to conduct Viva-Voce Test shall 
consist     of: 
(1) The Chairperson of the DRC. 
(2) The Supervisor/Supervisors of the Thesis. 
(3) One External Examiner of the Thesis to be chosen by the 11
Vice-Chancellor. 
(ii) In case the Chairperson happens to be the Supervisor of the 
candidate, the Vice-Chancellor shall nominate a member of the 
DRC of the Department for the Viva-Voce Board of Examiners. 
(iii) Provided that in case of a Department where there is no other 
eligible member to be nominated, the Vice-Chancellor  will 
nominate some other member from an allied Department or the 
Vice-Chancellor himself will chair the proceedings. 
(iv) The Viva-Voce Board of Examiners so formed shall have at least 
two members, one of whom must be an external examiner of the 
thesis. Under an exceptional situation some other Expert from 
the Panel of Examiners may be invited by the Vice-Chancellor in 
lieu of the External Examiner. 
(iv) Provided that the Viva-Voce test shall be open, and the 
examiners’ report shall be read only by the members of the Board 
of Examiners and the Viva-Voce report shall be prepared only by 
the Board of Examiners for conducting the Viva-Voce Test. 
(v)  In the event of absence of unanimity amongst the members of the 
Viva-Voce Board with regard to the award of the Ph.D. degree, 
the majority decision shall prevail. 
(vi) The Report of the Viva-Voce Test and examiner’s  report along 
with the executive summery submitted by the scholar shall be 
forwarded by the Chairperson, DRC to the Controller of
Examinations for necessary action. 
(vii) Provided that in case of rejection by the majority, the candidate 
shall be required to appear again for the Viva-Voce Test  after 
three months but preferably not later than six months. 
(viii) The Report of the Viva-Voce Test shall be presented to the 
Executive Council for consideration and conferment of the 
degree.  
Result  26. (i) The Executive Council on the recommendation of the Board of 
Examiners of the Viva-Voce Test shall confer the degree of Doctor 
of Philosophy (Ph.D.) and shall cause the candidate’s  name to be 
published immediately with the title of the thesis,  name of the 
Supervisor and the subject to which the thesis belongs. 
(ii) The scholar shall submit one hard bound copy of the thesis along with 
two soft copies (in CD form) to the Controller of Examinations after 
incorporating corrections, modifications, etc. as suggested by the 
experts within one month from the viva-voce examination, which to 
be duly certified by the supervisor concerned. 
Issue of 
Certificates 
27. (i) A Provisional Certificate shall be issued to the successful scholars 
certifying that the Degree has been awarded in accordance with the 
provision to the Regulations of UGC, 2009 after submission of one 
hard bound copy of the thesis along with the two soft copies (in CD 
form) to the Controller of Examinations. 
(ii) Original Certificate shall be issued to the successful candidates only after 
the convocation. 
28. (i) After the award of the degree, one copy of the thesis shall be preserved in 
the University Library duly corrected if necessary, by the candidate in the 12
light of the reports of the Examiners and certified as such by the 
Supervisor and Chairperson of the DRC concerned. 
   (ii) After the award of the Degree, the Controller of Examinations shall 
submit a soft copy of the thesis to the UGC within a period of thirty days 
for hosting the same in INFLIBNET. 
Publication 
of the Thesis 
29. Thesis accepted by the University must not be published without prior 
permission of the Registrar of the University. 
Candidates 
access to the 
Report 
30. Copy of the Reports of the Examiners will be made available to the 
candidates on request and on payment of a prescribed fee. 
General  31. Matters not covered by the above clauses, shall be decided as and 
when necessary by the Research Council/Joint Research 
Council/Academic Council/ Executive Council. 

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